Executive Assistant & Children's Director

Job Description

The Harbor Church is seeking a full-time Executive Assistant/Children’s Director to be a key hands on operational support and relational ministry director. This role combines ministry leadership with administrative support to create meaningful full-time opportunities. We are looking for someone with a heart for children and families, strong organizational skills, and the ability to help create a safe, welcoming, and Christ-centered environment for both ministry and church life.

This position is ideal for someone who loves both people and systems — someone who enjoys helping children grow in their faith while also keeping ministry details, schedules, communication, and church support functions running smoothly.

Primary Responsibilities

Children’s Ministry Director

• Oversee and organize the church’s children’s ministry for infants through 5th grade
• Help create a safe, welcoming, and spiritually healthy environment for children and families
• Recruit, train, schedule, and support children’s ministry volunteers
• Coordinate curriculum, classroom preparation, supplies, and ministry materials
• Communicate clearly and consistently with parents, volunteers, and church leadership
• Help plan and organize children’s ministry events, activities, and special programs
• Ensure ministry spaces are organized, prepared, and function well each week
• Support the overall vision and growth of children’s ministry at The Harbor Church
• Does yearly training for volunteers about discipline and class room policies and shares this information with any new families that join in

Executive Assistant

• Oversee day to day details as needed into church office systems, ie; Planning Center, MS office, & ensures website and app communication are updated with Web/App company
• Help manage calendars, communication, ministry details, and organizational systems
• Assist with church-wide ministry coordination and operational follow-through
• Help maintain clear communication, follow up reminders, and organized support for ministry leaders and volunteers
• Manage all supply orders and restocking
• Sunday lobby setup and clean up
• Runs all background checks
• Follow up with cleaning service anytime issues arise

What We’re Looking For--We are looking for someone with:

• A growing and active relationship with Jesus Christ
• (Please provide your testimony with your application)
• Strong alignment with the biblical beliefs, vision, and values of The Harbor Church
• (Please review our church website for more information)
• Experience, either vocationally or as a volunteer, in children’s ministry, church leadership, office administration, or church operations
• Strong organizational and leadership skills with excellent attention to detail
• Strong communication skills and the ability to relate well to church leadership, volunteers, parents, and children
• The ability to manage multiple responsibilities and shifting priorities with professionalism and flexibility
• A dependable and self-motivated work style, and be someone who can ask questions or for input when needed
• The ability to remain calm under pressure and manage many moving parts effectively
• The ability to balance children’s ministry leadership with detailed administrative follow-through
• Comfortable with learning and using church software, communication tools, and scheduling platforms

Preferred Qualifications

• Previous experience leading, organizing, or volunteering in children’s ministry
• Experience with Planning Center, ProPresenter, Canva, and Microsoft Office
• Experience organizing events, volunteer teams, and ministry operations
• Biblical training, ministry education, or several years of related experience

Workdays are Sunday 9-12 pm. (unless there is an event), Mon-Thru 8:30-5 pm.

About The Harbor Church

The Harbor Church is a growing church community committed to helping people know Jesus, grow in their faith, be authentic, and find meaningful connection in biblical community. We value strong relationships, servant leadership, and healthy ministry teams. We desire to create a safe, and welcoming environment for children, families, and the wider church body to grow and deepen their faith while connecting with God.

To Apply-Please submit the following:

• Resume
• Testimony
• References