Calvary Church

Church Administrator

Full-Time

Role Description: Church Administrator Pathway Level: Director Reports to: Executive Pastor Time Investment: > 40 hours Purpose Statement: The Church Administrator plays a pivotal role in ensuring the smooth operation and management of all administrative, financial, and operational aspects of the church across all campuses. The Church Administrator will be responsible for overseeing the administration of the organization, will work closely with the finance and facilities teams, and will provide leadership for long-range planning and construction. As such, the Church Administrator will model spiritual maturity, integrity, and a servant-leader attitude consistent with the mission, vision, and values of Calvary Church. Key Responsibilities: Financial Administration The Church Administrator will work with the Chief Financial Officer (CFO) to oversee all aspects of the church’s financial operations: - Work with the CFO in the development of the annual church budget by establishing the process and presenting the final report to the Finance Committee. - Analyze budget to forecast and project for campus operations and growth. - Work with the CFO to ensure that the financial management of the church is in accordance with sound financial principles. - Work with the CFO in safety, security and reporting of all tithes, offerings, and contributions to the church. - Prepare for and review the church’s annual audit process. - Review and report on financial trends to the Executive Pastor. - Advise the Executive Pastor in the areas of church financial operations, personnel management, properties, and church building and renovation projects. - Lead monthly Finance Committee meetings to review and discuss all church financial operations. - Work with the CFO to maintain the church’s banking relationships, including account management, cash flow, and loan coordination. - Ensure all tax filings and legal compliance matters are handled accurately and promptly. - Proficient in Generally Accepted Accounting Principles (GAAP) standards, advanced Excel, and accounting software. Administrative Leadership The Church Administrator will assist the Executive Pastor in addressing the personnel needs of the church: - Oversee the Human Resources (HR) department to ensure that proper guidelines are followed regarding employee training, supervision, and compliance with all pertinent laws and church policies. - Review church benefit programs including health insurance and retirement plans making recommendations to the Executive Pastor when appropriate. - Update the Employee Handbook annually making sure that the personnel policies of the church are accurate and current. - Implement and enforce efficient administrative systems, procedures, and best practices to improve the church’s organizational effectiveness. - Collect appropriate data, offer analysis, and, in consultation with the Personnel Committee, make recommendations to the Executive Pastor as needed regarding pay and benefits for staff. - Monitor and review job descriptions of all employees ensuring they are accurate and current. - Oversee the Membership Resource Ministry to ensure the overall health, integration, and visionary use of the church’s chosen Church Management Software (Pushpay). - Ensure system integrity of the church’s chosen software and maintain updated records of church membership and compliance with policies and procedures. - Create and maintain a Standard Operations Manual which includes routine procedures and Calvary policies across all ministry departments. Facilities Management The Church Administrator will oversee the Support Services Administrator in the coordination of the church’s facilities operations at all campus locations: - Oversee the day-to-day operations of church facilities at all campuses, including maintenance, safety, and security. - Troubleshoot any problems that may arise in the management and usage of the church’s facilities. - Manage vendor relationships including cleaning, landscaping, and technical support. - Develop and maintain a long-term plan for facility upgrades and maintenance schedules. - Work with the Properties Committee to review ongoing facility needs, upcoming capital projects, and advance planning regarding the church’s facilities across campuses. - Maintain Outside Usage Policies for the church’s facilities and grounds. - Develop and maintain a rotational maintenance program that keeps the church’s facilities up-to-date with current codes, cleanliness, and functionality. - Ensure the church has the appropriate insurance coverage for property, liability, and personnel. - Coordinate with the IT Department to manage IT systems and communications infrastructure, ensuring reliability, security, and staff proficiency with technology tools. - Provide oversight for leased church properties, including tenant relationships, contracts, and maintenance. - Serve as liaison with governmental entities for all land use, zoning, and regulatory matters. Building and Capital Projects - Manage building projects, including construction, renovation, and facility expansion across campuses providing regular reports to the Executive Pastor and church leadership. - Collaborate with project managers, architects, contractors, and other stakeholders to ensure timely completion within budget and scope. - Represent the church in matters that relate to building projects. - Oversee the fundraising and financial aspects of building projects, ensuring transparency and alignment with the goals of the church. - Track project milestones and report regularly to the Executive Pastor and church leadership on project progress. Strategic Planning and Growth - Work with the Executive Pastor to develop and execute strategic plans for church growth, multi-campus expansion, and community impact. - Ensure that the operational infrastructure is scalable and adaptable to accommodate growth and changes in the ministry. - Contribute to long-term vision planning, addressing both the immediate and future needs of the church as it expands across multiple locations. - Carry out other duties as assigned by the Executive Pastor. Qualifications: Education - Bachelor’s degree in Business Management, Church Management, or a related field (Master’s preferred) Experience - Minimum 5 years of experience in a leadership or management role, preferably in a large church or multi-site environment - Experience managing finances, facilities, and large-scale projects - Certified Public Accountant (CPA) is preferred - Experience in church administration or operations, with a clear understanding of the challenges and opportunities within a growing, multi-campus church Skills - Strong financial acumen with the ability to create, manage, and report on budgets - Excellent organizational, problem-solving, and project management skills - High level of communication and interpersonal skills to work effectively with staff, volunteers, and external partners - Ability to manage complex projects and multiple priorities in a fast-paced environment - Proficient with management software (e.g. Pushpay, Incident IQ, Planning Center, etc.), financial tools, and MS Office Suite Personal Qualities - Strong faith in Jesus Christ with a commitment to the Great Commission - A servant-leader who exemplifies humility, integrity, and a strong work ethic - A second-chair leader who can execute a vision for growing and expanding God’s Kingdom - Excellent interpersonal skills with a team-oriented mindset - Ability to maintain confidentiality and handle sensitive information with discretion - A heart to help declining churches find renewed purpose and growth Compensation - Competitive salary based on education & experience - Benefits package (health, dental, vision, life and long term disability insurance, generous retirement plan) - Paid time off and holidays - Professional development opportunities *Please send resume to Ron Cooney at rcooney@calvary.us